Google Workspace for Education FAQs

A list of frequently Asked Questions for Google Workspace for Education.

How is Providence Academy Google Workspace for Education different from a personal Google account?

  • Google Workspace is compliant with Federal student privacy laws.
  • When logged in to a Providence Academy Google Workspace account users have the ability to share access to Drive, Calendars, Docs and more with others in the Providence Academy domain.
  • There is no advertising.

Can students email and share documents with other students?

Students are able to email and to share documents with other students and employees.

What does a Providence Academy managed environment mean?

Providence Academy managed environment means that Providence Academy has its own Google Workspace domain and it is managed by an approved Providence Academy employee.

There are a few exceptions granted to vendors that meet the following criteria:

  • must be a Providence Academy approved vendor
  • necessary for the functionality of the product
  • supports instructional objectives
  • complies with Federal privacy and security laws

What information is collected and shared about Google Workspace for Education users?

The Google Workspace Terms of Service Agreement ensures that students and staff are the sole owners of their data. Google will only access content when requested by a Providence Academy Google Workspace administrator. One example would be to investigate inappropriate use of a Google Workspace tool.

Will students encounter advertising while using their Google Workspace account?

No, there is no advertising in the Google Workspace for Education environment.

What strategies are in place for ensuring a safe Google Workspace learning environment?

  • Content filtering
  • Digital Citizenship education
  • Shared responsibility
  • Security Team for investigation of inappropriate use
  • Use of an Account Filter for Gmail

How can parents access their child’s Google Workspace account to support their child?

Parents can have their child login and show what they are working on within the Google Workspace environment.  This reinforces best practices for data privacy taught to students in relation to password sharing. Using and talking with your children about their technology use is encouraged by The American Academy of Pediatrics.