Google Workspace Information for Students and Parents

Learn basic information about how students access Google Workspace for Education, take their files when they leave Providence Academy and more.

How To Access Google Workspace

What do I need?

Chrome is the preferred browser for Google Workspace for Education. Learn more about other supported browsers.

How do I login?

  1. Open the Chrome Browser on your computer Chrome
  2. Go to and click on the Google Workspace link at the top of the page.
  3. Enter your student ID number and click Next
    • Example:
  4. Enter your password and click Next
  5. Click on the waffle in the upper right corner to access the Google Workspace Tool you want to use.

Password Help

Your Google Workspace password is your network password for most of your online systems. If you need to change your password, do not change it in Google Workspace. We do not allow students to reset their own passwords.  To reset student passwords, the student much reach out to their homeroom teacher, or the Director of Technology.


Unlike FACTS, Google Workspace is not designed to provide separate parent accounts. To directly monitor a child’s activity in Google Workspace, parents can have their child login and show what they are working on within the Google Workspace environment. Parents will gain access to their child’s assignments and grading with weekly updates directly to your email.

The Google Family Link app lets parents set digital ground rules to help guide their children as they learn online. Providence Academy Google Workspace accounts can be added to Family Link, however, Providence Academy cannot provide support for Family Link. For more information, go to the Google Support Site.

Accessing Providence Academy Google Workspace for Education email on Mobile Devices

Providence Academy’s Google Workspace for Education email can only be accessed through the Gmail app. Providence Academy’s Google Workspace email will not work with the device’s native app.

  1. Download the Gmail app (Android | iOS) (Access through third party mail apps is not supported).
  2. Log in with your Providence Academy Google Workspace account information.

Getting Help

If you need help, see your teacher or search Google’s Help Center.

Downloading Your Data

When leaving or graduating from Providence Academy, your Providence Academy Google Workspace account is automatically turned off the day after your last day of enrollment. This includes your access to Providence Academy Gmail.

It is important that you download any files you wish to keep before you leave Providence Academy.

To download your files from Google:

  1. Log in to your Providence Academy Google account.
    • On a PC: Hold down the Ctrl key on your keyboard while clicking on the files.
    • On a Mac: Hold down the ⌘ (Command) key on your keyboard while clicking on the files.Select the items you wish to download.
  2. To download items from a Shared Drive, you must choose and download individual items from within the Shared Drive. If you’re unable to download from a Shared Drive, downloading may have been disabled for it.

  3. Near the upper right hand corner of the screen, you will see three vertical dots (). Click on the three dots and then click on Download.
  4. Google will then create a ZIP (compressed) file of all of your files and folders. This may take a while if you have a lot of files. In the bottom right hand corner of your screen, you will see a pop-up that says Preparing download.
  5. Once your files have been successfully zipped, the pop-up will say Download ready and your browser should automatically begin downloading the ZIP file to your computer.

Your Google files (documents, presentations, and spreadsheets) will be downloaded in Microsoft Office format (Word, PowerPoint, and Excel). Save these files in a location that is most convenient for you – on your computer, an external hard drive, a personal Google Drive, etc.

Websites Using Login with Google

Providence Academy Google accounts should only be used to log into sites that are approved for use in Providence Academy. Do not use your Providence Academy Google account to log in to other websites. To see which third-party apps you’re currently using to sign in with Google:

  1. Log in to your Providence Academy Google account.
  2. Go to your apps permission page.
  3. Click on an app or website if there are changes you would like to make.

Users who leave Providence Academy will lose the ability to use their Providence Academy Google account to “Sign in with Google” to access other websites like Canva.

Departing students should download any important files within these applications before their last day of enrollment.

Things to Keep in Mind When Using Providence Academy Google Workspace for Education

  • Remember that Google Workspace is a school environment. Regardless of whether you are in a school building or not, if you are in Google Workspace, you are responsible for following all Providence Academy guidelines as described in the Family Handbook and the Technology Acceptable Use Policy.
  • Never share your Google Workspace password.
  • Report any inappropriate use to a faculty or staff member at your school. All reports are investigated by school personnel.
  • Google Workspace accounts continue to be available over the summer. Google Workspace files remain available from year to year.
  • Google Workspace student tools include Docs, Sheets, Slides, Mail, Draw, Calendar, Contacts, Forms, Keep, Tasks, and Sites.